Administrative Assistant - Part Time

Job Details

Job Details

Job Ref:
R0058847
Location:
Riderwood Village by Erickson Senior Living, 3140 Gracefield Rd, Silver Spring, MD 20904
Category:
Administrative Support

Location:

Riderwood Village by Erickson Senior Living

Situated on 120 beautiful acres in Silver Spring, Maryland, Riderwood is the largest continuing care retirement community in the United States. We’re part of a growing network of communities developed and managed by Erickson Senior Living, a national provider of senior living and health care with campuses in 11 states—and growing. 

We are hiring an Administrative Assistant to join our Sales department!

As the Administrative Assistant, you will be responsible for marketing, selling, ordering, coordinating, inspecting, and accounting for the installation of custom apartment finishes and products in both current and future residents’ apartments.  The assistant’s efforts will assist the community to increase the absorption rate of new apartments and to speed up the re-sale of existing apartments.

How you will make an impact:

  • Coordinate each phase of custom service projects, including initial marketing efforts, invoicing, final implementation and quality assurance.

  • Market custom services finishes and products to both future and existing residents.

  • Contact future residents who have requested custom services and answer pricing, process and product specification questions.

  • Meet with future and existing residents to aid them in the selection of custom finishes and products.  Provide pricing, process and product specification information on their selections.

  • Process custom services work orders, issue purchase orders to contractors, and schedule the performance of their work. Ensure that contractors are under Erickson Living contract agreement and meet proper insurance requirements.

  • Log all custom service checks received and make deposits. Update the home office at the end of each month, so that all checks for completed work are applied to that month’s revenue.

  • Forward invoices for payment after they are approved by the Sales Director.

  • Assist in preparing a month end report of completed projects (revenue, expense and margin).

  • Ensure that residents are provided with quality custom services that are priced fairly and delivered on time.  Quality services are defined as those that minimally meet and often exceed residents’ expectations.

  • Inspect all contracted work to ensure quality.

  • Follow up with residents, at the completion of services, to ensure their satisfaction.

  • Assist in budgeting process.

  • Ensure that products being purchased are approved vendors.

  • Perform additional duties as requested.

What we offer:

  • Compensation: Starting at $21.00 per hour, commensurate with experience

  • Competitive benefits packages including medical, dental, vision, and PTO in accordance with applicable state law.

  • 401k for all employees 18 and over. Company contribution up to 3% once eligible.

  • State of the art community campuses, ongoing expansion plans, and design enhancements to ensure Erickson Senior Living continues to set the standard for senior living excellence.

  • Onsite wellness visits and sick care are available for all employees over 18 years of age.

  • Free onsite parking at all of our communities and corporate offices

  • Education assistance, certification reimbursement, and student loan refinancing partnership programs are available.

  • A "career for life" approach to professional and personal development for our greatest asset; our employees. 

What you will need:

  • High school diploma or GED required

  • College degree preferred

  • 3+ years of relevant experience as a secretary/administrative assistant to management

  • Must have excellent communication skills, strong organizations skills, flexibility, and be able to multi-task

  • Must have strong computer skills, including MS Office

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law

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